Compare Supplier Quotes on the Same Basis
Normalize configuration, quantity, packing and delivery assumptions.
Normalize the product first
Create one row for the selected model and separate lines for floors, accessories and options. Record unanswered specification questions. Comparing totals before the package is aligned can reward an offer that simply excludes more items.
Separate recurring and one-time costs
Identify sample, artwork, tooling or other stated setup charges separately from production items. Ask how quantity changes affect the offer. Do not assume that a lower unit figure offsets every additional cost or commitment.
Add delivery and evidence columns
Include packing data, delivery rule and place, lead-time assumptions and required documents. Record what evidence supports each key claim. Mark estimates clearly rather than making them appear as confirmed specifications.
| Item | Record for each offer | Flag if missing |
|---|---|---|
| Configuration | Enter model, dimensions, construction, floor and option revision: ___ | Flag any unspecified or different configuration before comparing totals. |
| Accessories | List included items, quantities and exclusions: ___ | Flag items shown in images but absent from the written scope. |
| Quantity | Enter order quantity, minimum order quantity and the quantity basis for each price: ___ | Flag unclear minimum quantities, mixed price tiers or unpriced options. |
| Packing | Enter units per package, package dimensions and gross weight: ___ | Flag missing or estimated packed dimensions and weight. |
| Delivery term and place | Enter the quoted delivery term, named place and included transport stages: ___ | Flag an unnamed place or unclear freight, duty and final-delivery responsibilities. |
| Evidence | Enter document title, model scope, revision or date and open requests: ___ | Flag unsupported claims or documents that do not cover the selected model. |
Decide with visible exceptions
Summarize the remaining risks and questions alongside price. Keep the accepted quote revision and explain any approved exception. The worksheet supports a decision; it does not replace technical review, supplier verification or the written agreement.
Procurement checklist
- Align the exact configuration before totals.
- Separate setup, product and delivery costs.
- Keep open questions visible in the decision.
Frequently asked questions
What makes two quotes comparable?
The same configuration, quantity, packing and delivery assumptions, with differences and exclusions explicitly recorded.
Should uncertain values be entered as zero?
No. Mark them as unconfirmed so missing information cannot create a misleadingly low total.